Rules & Regulations
Rules And Regulations of The Society For Scientific Values
The membership of the Society shall be open only to those scientists
who subscribe to the aims and objectives of the Society and who
are formally sponsored by at least one member of the Society for
consideration of the Executive Council of the Society. On approval
by the Executive Council, the person will be invited to become
a member. His membership will be effective on his acceptance of
the invitation and payment if prescribed fees.
Whenever 'he' occurs in these rules, and regulations, it shall
be deemed to include 'she' and similarly 'him', 'his' etc. and
cognates shall be deemed to have been included.
Every member shall pay an admission fee and an annual subscription
as determined by the Executive Council from time to time. At present,
the admission fee shall be Rs. 10/- and annual subscription shall
be Rs. 25/-.
- Life Membership
Any member may become a life member of the Society by paying an
amount equivalent to 10 years' annual subscription, calculated
on the basis of the amount of subscription current at the time.
- Loss Of Membership
A person shall cease to be a member of the Society, if the Executive
Council find that he has been acting against the aims and objectives
of the Society.
- Rights And Privileges Of Members
Members shall be entitled to the following rights and privileges:
a) To be present and vote in all General Body Meetings.
b) To recommend candidates for membership of the Society.
c) To fill any office of the Society on being duly elected.
d) To be member of any of the sub-committees which may be constituted
by the General Body Meeting of Executive Council.
- Constitutions, Powers And Duties Of The General Body
All members of the Society shall constitute the General Body of
The General Body shall be the supreme authority of the Society
and will be free to make amendments to the objectives and constitution
and rules of the Society . Any such amendment or change shall
not be valid if it is objected to by one that one-third of the
members of the Society within thirty days from the date of communication
of such amendment or change to the members.
The General Body may formulate general policies and programmes,
and may provide specific directions to the Executive Council in
conformity with the Constitution and rules and regulations of
the Society for its day-to-day functioning.
The Annual General Body meeting shall ordinarily be held in the
first quarter of every year on a date to be fixed by the Executive
Council. At the annual general body meeting, the Secretary shall
present the annual report and the Treasurer shall present the
audited financial statement for the preceding year, and the budget
estimates for the following year.
The Executive Council may also call General Body meetings as and
when necessary. In addition, any ten members of the society may
requisition a meeting of the General Body stating the business
to be transacted. It shall be obligatory on the Secretary to call
the requisitioned meeting of the General Body within 30 days of
the receipt of the notice.
- Executive Council
The Executive Council of the Society shall consist of a President,
a Vice-President, a Secretary, a Joint Secretary, a Treasurer
and six other members, elected by the General Body from amongst
its members by ballot on the principles of simple majority.
In addition, the immediate past President and Secretary shall
be ex-officio members of the Executive Council. The office bearers
of the Executive Council shall normally hold office for a period
of three years from the date of their election.
There shall be fresh election for the new Executive Council at
least one month before the expiry of the tenure of the Executive
The out-going members of the Executive Council shall be eligible
to seek re-election.
- Powers And Duties Of The Executive Council
The Executive Council shall be responsible for the day-to-day
management of the Society's affairs besides executive of its programmes
and policies towards achievement and furtherance of its objectives
as spelt out in the Memorandum of the Society.
The Executive Council is entitled to deliberate and take decisions
on all matters except those which fall within the purview of the
The Executive Council shall be answerable for all its activities
to the General Body.
The Executive Council shall have full control on the funds of
the Society and is entitled to use them for any purpose which,
in the opinion of the Executive Council, is in conformity with
the aims and objectives of the Society.
It shall have the power to approve all receipts and expenditure
and to frame rules for poor maintenance of the accounts of the
The Executive Council may meet as often as necessary to transact
its business, except that it shall meet at least once in each
quarter of a year.
All meetings of the Executive Council shall be convened by the
Secretary with the approval of the President who will be the Chairman
of the Executive Council within ten days of receipt of a requisition
with agends items for such meeting signed by a minimum of one-third
of the total members.
If, in the opinion of the Executive Council, any member of the
Society has acted against its aims and objects or in a manner
detrimental to the interests of the Society, it may, after giving
him an opportunity to be heard, remove such member from the membership
of the Society.
The Executive Council shall continue to hold office notwithstanding
the period of its tenure as specified elsewhere until such time
that its successors have assuned office. In the absence of both
the President, and the Vice-President at a meeting, the senior
most member (by age) of the Executive Council will Chair the meeting.
In the event of absence of both the Secretary and Joint-Secretary
of the Society at a meeting of the Executive Council, the President
may designate another member of the Executive Council to take
their place and discharge their functions.
In the event of a vacancy occurring in any of the offices or membership
of the Executive Council during its tenure, it shall be competent
for the Executive Council to fill up such vacancy, subject to
its confirmation by the General Body at its next meeting. The
Executive Council may also, for specified reasons, invite other
members of the Executive Council meetings as occasion may require.
However, such invited members will not have any voting rights.
- Powers And Duties Of Office Bearers
- The President shall be the Head of the Society. He shall
chair all meetings of the Executive Council and the General
Body of the Society. He shall also be the Administrative head
of the Society and shall ensure that the activities of the
Society are carried out strictly in accordance with the provisions
of the Constitution and rules and regulations. In the case
of any doubt as to the interpretation of any of the provisions
of the Rules and Regulations, the interpretation given by
the President with the concurrence of the Executive Council
shall be binding on all members of the Society unless it is
set aside or changed by the General Body.
- In the absence of the President, the Vice-President shall
discharge all the functions of the President. In the event
of absence of both the President and the Vice-President, the
Executive Council may authorise one of its members to carry
out the functions of the offices of the President and Vice-President
during their absence. The Vice-President shall exercise such
powers as may be delegated to him by the President or the
- The office of the Society shall be headed by the Secretary
who shall be its Chief Executive and be responsible for the
general conduct of the office and all other business barring
finances. All meetings of the Executive Council and the General
Body shall be convened by the Secretary with the approval
of the President. The Secretary shall be responsible for circulating
the agenda for meetings, drawing up the minutes and for implementing
the decisions taken in the meetings.
- The Joint-Secretary shall assist the Secretary in all his
activities and shall perform such other funtions as are assigned
to him by the Secretary or the Executive Council from time
- The Treasurer shall work under the general guidance of
the Executive Council and shall be responsible to the Executive
Council for the finances of the Society. He shall be the trustee
of movable and immovable properties including funds of the
Society and shall keep a correct account of all receipts and
payments to the satisfaction of the Executive Council. He
shall be responsible for realisation of arrears of subscription
from the members and shall report the status of arrears to
the Executive Council for its consideration and directions.
- In the absence from the Headquarters of the Secretary,
Joint-Secretary, or the Treasurer, the President shall designate
one of the members of the Executive Council to continue his
functions until his return to Headquarters, subject to the
confirmation of the Executive Council at the first opportunity.
Such members of the Executive Council shall be entitled to
sign papers for the Secretary, Joint-Secretary, or the Treasurer
as the case may be.
- Sources Of Income Of The Society
Funds collected through admission fee, annual subscription and
life membership fee shall be one of the sources of income of the
The Society may accept grants/donations from outside agencies,
including individuals, subject to approval of the Executive Council.
Proceeds realised from the sale of publications of the Society,
if any, shall also form part of its revenue.
- Election And Its Mode
Election of office bearers and members of the Executive Council
shall be elected by ballot from among the members of the Society.
Each member is entitled to cast one vote for each office. The
election of office bearers and members of the Executive Council
will normally be held in the General Body meeting of the Society.
The Executive Council shall prepare, in accordance with the following
procedure, a list of those persons whom they recommend for election
as President, Vice-President, Secretary, Joint-Secretary, Treasurer
and Members of the Executive Council for the ensuing term:
- At least three months before the date of election, the
Executive Council shall invite nominations from members of
electing office bearers and members of the Executive Council.
- The nominations received shall be circulated to the members
of the Executive Council for expression of their views and
considered in the next meeting of the Executive Council, when
final nominations shall be made out of the names suggested.
While nominations are discussed, members of the Executive
Council being considered for any position shall not participate
in the selection procedure.
- The list of nominations shall be printed and a copy sent
by post as a voting paper to each member of the Society, at
least one month before the date of election. These voting
papers shall have a blank column for such alteration as any
member may wish to make. These voting papers shall be returned
to the Secretary at least a week before the date of the election.
- The manner of election shall be as follows:
- Two scrutineers shall be appointed by the Chairman
with the approbation of the majority of the members present.
- The scrutineers shall count the voting papers, and
shall report to the Chairman the names of those having
a majority of votes for election as officers and other
Members of the Council of the Society, and these names
shall be announced from the Chair as duly elected.
- If any voting papers contains more that the proper
number of names, or includes the name of a candidate who
is not eligible, it shall be void for uncertainty and
shall not be regarded by the scrutineers.
- If there be an equal number of votes for any two or
more candidates, the scrutineers shall announce the fact,
and the Chairman shall proceed to decide by lot which
candidate shall have the preference.
- The new Executive Council shall assume office after
the expiry of the tenure of the existing Executive Council.
- Quorum And Notice Of General Body Meeting
There shall be at least one week's prior notice for the General
Body meetings, with the list of preliminary agenda to be transacted.
However, a shorter notice in case of emergency meetings will not
invalidate the proceedings. Members shall be invited to send proposals/resolutions
for the General Body Meetings and these shall be included in this
list of agenda by the Secretary if they merit consideration at
General Body level. Twelve members of the Society shall form a
quorum for any meeting of the General Body. If at any time the
quorum is not present the meeting may be reconvened after half
and hour. There shall be no requirement of quorum for this reconvened
meeting. However, the requirement of quorum shall not be relaxed
for any meeting of the General Body which proposed to consider
an amendment to the Constitution.
- Audit Of Accounts
The Executive Council shall annually appoint an Auditor for checking
the account books and for certifying the receipts and payments
and expenditure of the Society.
- Financial Year
The financial year of the Society shall be from 1st January to
31st December of each year.
- Bank Account Operation
The funds of the Society shall be deposited in the account opened
in the name of the Society in one of the Nationalised Banks. It
shall be operated under the joint signature of the Secretary and
- Formation Of Sub-Committees
Sub-committees for looking after various functions of the Society
effectively, shall be formed by the Executive Council as and when
- Submission of Annual Lists As Per Section 4 Of S.R. Act
Once in every year a list of members of the Executive Council
shall be filed with the Registrar of Societies as required under
section 4 of the Societies Registration Act of 1860.
- Legal Proceedings As Per Section 6 Of S.R. Act 1860
The Society may sue or be sued in the name of the President as
per provisions laid down under section 6 of Societies Registration
Act of 1860.
- Amendment As Per Section 12 And 12A Of S.R. Act 1860
Any kind of Amendment in the memorandum of the Society shall be
made as per section 12 and 12 A of S.R. Act of 1860.
In case it is necessary, the Society can be dissolved as per provisions
laid down under section 13 and 14 of the S.R. Act 1860.
- Applicability Clause
All the provisions of the Societies Registration Act of 1860 (Pmbaj
Amendment Act, 1957, as extended to Union Territory of Delhi)
shall apply to this Society.
Certified that this is the correct copy of the Rules and Regulation
of the Society.